Administrative Secretary | Phoenix, AZ | Full-Time | $45,000 - $65,000 per year

The City of Phoenix is seeking a dedicated and organized Administrative Secretary to provide essential support to various city departments. This role is crucial for ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating clear communication. The ideal candidate will be a proactive problem-solver, adept at handling multiple priorities in a fast-paced government environment.

• Manage calendars, meeting materials, correspondence, and official records with a high degree of accuracy and confidentiality.
• Compose, proofread, and route letters, memoranda, and other administrative documents, ensuring professional quality and adherence to city standards.
• Screen incoming calls and visitors, providing accurate information or directing inquiries to the appropriate personnel.
• Maintain and organize filing systems, both physical and electronic, for efficient retrieval of information.
• Prepare agendas, take minutes at meetings, and track follow-up actions.
• Coordinate travel arrangements and prepare expense reports.
• Assist with the preparation of reports, presentations, and other departmental documents.
• Manage office supplies and equipment, ensuring adequate stock and proper functioning.
• Handle sensitive and confidential information with discretion.
• Provide general administrative support to department staff as needed.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2-3 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.
• Familiarity with government operations is a plus.

• Competitive salary and benefits package.
• Opportunity to contribute to public service in a dynamic city.
• Professional development and training opportunities.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement savings plan.