Administrative Assistant III | Phoenix, AZ | Full-Time | $45,000 - $70,000 per year

The City of Phoenix is seeking a highly organized and proactive Administrative Assistant III to provide comprehensive support to city departments. This role is crucial for ensuring the smooth operation of administrative functions, involving the coordination and assembly of complex reports, grants, and management recommendations. The ideal candidate will possess strong research skills and the ability to manage multifaceted projects that impact multiple divisions.

This position requires a detail-oriented individual who can independently manage a variety of tasks, from scheduling and correspondence to data management and special projects. You will be instrumental in facilitating efficient communication and workflow within the department, contributing to the overall success of city initiatives. If you are a seasoned administrative professional looking for a challenging and rewarding opportunity within a public service environment, we encourage you to apply.

• Coordinate and assemble complex administrative reports, grants, agreements, and management recommendations.
• Lead difficult research and organization studies affecting multiple divisions or departments.
• Manage complex calendar scheduling, including coordinating meetings and appointments for senior staff.
• Prepare and proofread correspondence, memos, presentations, and other documents with accuracy and attention to detail.
• Maintain and organize complex filing systems, both electronic and physical.
• Process and track invoices, requisitions, and other financial documents.
• Serve as a point of contact for internal and external inquiries, providing professional and courteous assistance.
• Assist with the preparation of agendas and minutes for meetings.
• Conduct research and gather information for various projects and reports.
• Handle confidential information with discretion and professionalism.
• Support departmental staff with administrative tasks as needed.
• Contribute to process improvement initiatives within the administrative function.

• Associate's degree in Business Administration, Public Administration, or a related field, or equivalent combination of education and experience.
• Minimum of 5+ years of progressive administrative support experience, preferably in a government or large organizational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with the capacity to manage multiple priorities.
• Ability to conduct research and compile data effectively.
• Demonstrated problem-solving skills and the ability to work independently.
• High level of attention to detail and accuracy.
• Experience with calendar management and travel arrangements.
• Discretion and ability to handle confidential information.

• Competitive salary and benefits package.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement savings plan.
• Opportunities for professional development and training.
• Stable and supportive work environment.
• Meaningful work contributing to public service.